Stall holder Form | Varnam Queenland | Varnam Cultural Society

Greater Springfield Community Festival - May 11th 2024, Robelle Domain, Springfield Central

Stall holder Registration Form

Section 1 of 2

Name of the Business / Entity

Name of the Business / Entity details

Phone number

Address

Please note: Due to enormous response, we are not accepting applications from the below stalls anymore and any request submitted for these stalls will move in to wait list with no guarantee of a stall space.
• Iced Tea
• Candy Floss
• Ice Creams
• Sno Cones
• Popcorn
• Indian Food Stall
• Indian Dress (Inside Circle)
• Indian Jewellery (Inside Circle)
• Twisted Potatoes
• Toy Stalls

Will you be selling food items at the stall?

Yes

Select from the below all the current licenses/ insurances that you hold?

Food License - Mandatory for all Food and Beverage Stalls

Public Liability Insurance - Mandatory for all Stalls

Please upload copy of Food License and Public Liability Certificate if you selected "Yes" for food stall. For other stall holders upload only Public Liability Certificate.

Upload Food licence

Please upload copy of Food License and Public Liability Certificate if you selected "Yes" for food stall. For other stall holders upload only Public Liability Certificate.

Upload Public Liability Certificate

NOTE : Please upload your Food licence and/or Public Liability certificate in the upload area, It is mandatory for registration.

Select your stall - choose one

Market Stall $60 Outside the Circle - Behind the Stage Area (TBA - Limited Spaces) Strictly for below types: Handcrafts, Accessories, paintings, Art & Crafts, JewelryApparels, Home Decor, Kitchenware & other small type stalls

Business stall (3x3m) - $125 - Outside the Robelle Domain Circle Area. Near the Circle car park. Close to where Children amusement will be setup.

Beverage Stall (3x3m) - $125 - Outside the Robelle Domain Circle Area. Near the Circle car park. Close to where Children amusement will be setup.

Food Stall (3x3m) - $175 - Outside the Robelle Domain Circle Area. Near the Circle car park. Close to where Children amusement will be setup.

Food or Business Stall (3x6m) - $225 - Outside the Robelle Domain Circle Area. Near the Circle car park. Close to where Children amusement will be setup.

Premium- Business Stall (3x3m) - $200.

Premium- Beverage Stall (3x3m) - $200 , Strictly beverages only

Premium- Food stall (3x3m) - $250.

Premium- Business or Food stall (3x6m) - $450.

Sold out

NOTE : A payment made doesn't necessarily guarantee you a stall space if multiple requests are received for the same type of stall. Your stall registration will be confirmed after reviewing your application.

Unsuccessful applicants will be notified at least three weeks prior to the event, with a full refund offered.

Section 2 of 2

Terms and Conditions

1. Entry time to the stall area is strictly between 6:30 am to 8:30 am. Last entry strictly at 8:00am.
2. All stallholders must remove their cars (except food trucks/trailers) from the stall area before 9:00 am.
3. Stallholders must set up only at the spot allocated to them. No change or swapping permitted on the day. Only one vehicle per stall allowed inside the Robelle Domain Circle.
4. Vehicles are not to be driven on the grass, use cement driveways only.
5. Driving speed inside the Robelle Domain Circle is 5km/ph and you are required to bring another person along with you to assist you as a spotter to watch out for any oncoming traffic, kids, objects and the general public. If you don't have a spotter on the day, please wait near the entry and one of our volunteers will assist you.
6. All stalls need to bring their own power, tent, sandbags, tables and chairs. no pegs are allowed on the grass.
7. All stalls need to bring their own generator or battery led lamp for power or lighting.
8. It is the stall holder’s responsibility to set up, clean up, pack up and remove any rubbish/ waste from their respective stalls, no skip bins will be provided & use of rubbish bins available at the venue is not allowed.
9. Stallholders are responsible to provide hand sanitisers at their stalls.
10. Stallholders are responsible to enforce Covid Safe practices at their stalls including separate counters for payments and pick up.
11. We will have people from diverse cultures attending the event including kids and stallholders need to take appropriate safety measures and look after the personal safety and safety of all those present in & around the stall.
12.Varnam Cultural Society (QLD) inc. will not be liable for any injuries or damage to property that resulted from the stall.
13. Any violation by the stallholder will be reported to the onsite security/council officer and also Ipswich City council which may impact on your future opportunities to place a stall in Ipswich City Council areas.
14. Any marketing materials, signs and other items should not extend beyond 1m on all sides from the stall space allocated to you.
15. All leads and extension cables should be safely secured to the ground with appropriate cable/ trip protectors and not be left loose on the ground to avoid physical tripping over the cord.

16. Pack up and exit only allowed after the event finishes (approx. 9pm).

By selecting the below you are agreeing to the terms and conditions

I agree to the terms & conditions

Cancellation Policy

1. No Charges if a stall booking is cancelled 30 days before the event.
2. 30% of the stall costs if cancelled up to 15 days before the event.
3. 50% of the stall costs if cancelled between 7 and 14 days before the event.
4. 100% of the stall costs if cancelled within 7 days before the event.
5. No refund for no show.

By selecting the below you are agreeing to our cancellation policy

I agree to cancellation policy

Enter your Name

Enter your Stall Name

Enter your stall amount and pay

AU$

Unsuccessful applicants will be notified at least three weeks prior to the event, with a full refund offered.

Thanks for registering! We will send you an email confirmation shortly, if you couldn't find our email, please search your spam or search as "Stall holder" in your email.

Home